Plan the movements,
then choose the vehicles
Coordinated wedding transportation for the couple, the wedding party, parents and VIPs, and guests — mapped to every movement on your timeline before anyone talks about cars.
Wedding transportation is the scheduled movement of people between getting-ready locations, the ceremony, photo stops, the reception, hotel blocks, and end-of-night destinations. This page is for couples, wedding planners, venue and hotel teams, executive assistants, family offices, and families hosting private celebrations. Tell us who travels, from where, and by when — and we build the plan before recommending a single vehicle.
A wedding is rarely one trip. Groups get ready in different places, leave at different times, and some movements overlap — which is exactly why vehicles come last: a car holding at a photo location cannot also collect grandparents from a hotel. We map the movements first, then match each to a format and a vehicle.
Licensed, insured for-hire ground transportation. See our About Us page for how the service operates.
Build the movement plan first
Work in this order — vehicles are the last decision, not the first.
People
Every group that travels separately — couple, party, family and VIPs, guests, and support crew.
Places
Getting-ready addresses, ceremony, photo stops, reception, hotel blocks, and end of night.
Times
Ready time, load time, and a departure target for each movement — worked backwards from fixed events.
Constraints
Loading zones, driveways, standing rules, curfews, and position-holding limits at each venue.
Vehicles
Category and count — chosen last, once the people, places, times, and constraints are settled.
The essentials
| Movement types | Couple transfer & departure, wedding party, parents & VIPs, guest groups, weekend events |
|---|---|
| Service formats | Point-to-point, hourly / as-directed, and event transportation, in any combination the schedule needs |
| What we need | Date, every address & entrance, ready and departure times, count per group, attire notes, one named decision owner |
| Pricing basis | Quoted once movements are defined; hourly from $$117/hr (3-hr min), point-to-point flat-rate, all-inclusive, no surge |
| Booking timing | Easiest once venue times are fixed; peak-season Saturdays are tightest |
| Vehicles | Sedan, luxury sedan, SUV, luxury SUV, Sprinter / passenger van, or more than one category (fleet) |
| Cancellation | Tiered — full refund 24h+ ahead, then 50/75/100%; wedding dates may carry date-specific deadlines (policy) |
| Next step | Online at /book, phone 347-321-9929, or email info@chauffeurservice.nyc |
Who needs to move
The couple
The arrival the photographer is waiting for, and the exit at the end of the night. Decide early whether you travel together and whether you want a vehicle held only for your departure.
The wedding party
Attendants arrive with garment bags, shoes, steamers, and gowns that take up room. One vehicle means one departure, one arrival, one count.
Parents, grandparents & VIPs
Named vehicles here: a short walk, a findable pickup point, and a car already waiting when they come down.
Guest groups
A scheduling question — how many seats leave at what time, and what the final departure is. We publish those times in writing once confirmed.
Planner & photo/video crew
If a crew moves between locations, it goes on the same schedule so nothing is stranded between setups.
Overlapping movements
When groups move at once, a second vehicle is steadier than stretching one across conflicting pickups.
Choose the service format
Match each movement to a format. Structure and terms for your date are confirmed at quote stage.
Point-to-point
One pickup, one drop-off, quoted as a single flat-rate trip — ceremony to reception, hotel to venue, brunch to station. Confirm addresses and entrances, and how waiting is treated if someone runs late; back-to-back legs may need separate bookings.
Hourly / as-directed
A vehicle and chauffeur reserved for a defined window rather than one leg — the couple or party across getting-ready, ceremony, photos, and reception, where waiting is part of the job. From $$117/hr, 3-hour minimum; sized for the whole block, including staging.
Guest transport in groups or loops
Larger vehicles moving guests between hotel blocks and venues, as single runs or repeating loops — for guests without cars, venues with limited parking, or a controlled end-of-night departure. Loop design and vehicle counts confirmed at quote.
More than one vehicle
Several vehicles working one timeline in overlapping windows, for movements that cannot be sequenced through a single car. We schedule them against each other and confirm who may approve changes on the day.
Choose the right vehicle
Choose on fit, not headline seat count — a gown occupies more than one seat, and bouquets need a flat surface.
Raise fit details in your quote request — gowns, garment bags, gift loads, low step-in for grandparents, mobility equipment — so the recommendation reflects the real load. Exact seating and how many vehicles per category can be committed to your date are confirmed in your written quote.
How wedding transportation works
Share the shape of the day
Date, venues, groups, and rough times — by form at /contact or by phone.
Get the movements written
Each with group, count, origin, destination, and target time; then the venue detail — entrances, loading points, curfews, contacts.
Format & vehicle in writing
A recommended format and vehicle per movement, with the pricing basis for each.
Confirm before you plan around it
What is reserved, for how long, at what price — then lock names, counts, phones, and who approves changes.
Agree the day-of channel
One person on your side, one number on ours, so instructions never conflict.
Your written quote & venue coordination
A wedding quote should state
Date, day, and service window per vehicle; every pickup and drop-off address with the entrance named; number of movements and return legs; format and vehicle category per vehicle; passenger, luggage, and attire notes; staging and parking constraints; and money — tolls, parking, gratuity, tax, deposit, payment schedule, and cancellation.
Per venue, send us
The exact address and the entrance guests will use; an on-site contact name and mobile; the loading zone or driveway and any time restrictions; whether vehicles may hold on site and where they go if not; timing rules — ceremony start, curfew, hard end; and who may change the schedule on the day, and who may not.
Wedding-weekend transportation
Rehearsal through brunch can be quoted and confirmed together, not booked piecemeal.
Service area & venue types
Wedding buyers usually ask about Manhattan, Brooklyn, Queens, the Bronx, Staten Island, Long Island, Westchester, the Hudson Valley, Connecticut, and New Jersey. Send your addresses and we confirm what applies for your date (service areas).
Venue types worth planning around differently: hotels and ballrooms, event spaces, private residences, estates and country properties, waterfront and pier venues, houses of worship, and city venues where the curb is the real constraint. Each changes access, loading, and how long a vehicle can wait.
What your plan should confirm
Reserved
Which vehicle category is held, for which window and which movements.
Possible extras
Extra vehicles, extra time (30-minute increments), added stops, and second runs — with pricing for each stated up front.
Needs advance notice
Child seats ($25 per seat, 48 hours' notice), mobility assistance, oversized decor or gift loads, and unusual staging.
You provide
Final counts, all addresses and entrances, ready and departure times, venue contacts, and one named decision owner.
Trust and coordination
Vetted chauffeurs
Licensed, background-checked, and trained in defensive driving, with professional presentation for a formal day.
Late-model fleet
Sedans, SUVs, and Sprinters inspected before dispatch and detailed between movements.
Written movement plan
Every vehicle, window, and stop documented — so the plan matches your run-of-show, not a guess.
Published terms
A tiered cancellation policy and complimentary wait windows, with wedding-specific deadlines stated in your quote.
Secure payment
Stripe-powered checkout with the quote confirmed in writing; corporate and family-office invoicing available.
One point of contact
A single day-of channel — one person on your side, one number on ours — so instructions never conflict.
Whoever is planning the movements
Couples & families
One schedule, answers in writing, and a vehicle recommendation that fits the day. Plan your transportation.
Planners & venues
A movement list that fits your run-of-show, with a named authority for day-of changes. Request a written quote.
Family offices & private events
Consolidated billing and discreet coordination for private celebrations. Corporate accounts.
Wedding transportation FAQs
Plan the day, then book the vehicles
Send your venues, times, and groups for a movement plan, a vehicle recommendation, and a written quote.
or call 347-321-9929 · email info@chauffeurservice.nyc
Guest & group transport · Fleet
Last reviewed: July 29, 2026.